Medical Receptionist

Job Title: Medical Receptionist  

Reports to: Office Manager 

FLSA Status: Non-Exempt 

Summary: CNY Fertility is a renowned fertility center offering advanced treatments like IVF, IUI, and egg freezing. With a patient-centered approach and cutting-edge technology, we support individuals and couples on their journey to parenthood. The Medical Receptionist is responsible for ensuring the smooth and efficient operation of the office. This role includes daily administrative functions, ensuring patient safety and care, and maintaining regular communication with clinical staff. You will play a key role in coordinating office activities to support high-quality patient experiences and effective workflow.  

Required Duties and Responsibilities include the following. Other duties may be assigned.  

1. Check in patients for provider follow up talks, provider consults, pre-admission testing, follow up surgeries, blood work and ultrasounds, OR procedures, transfers, and any other clinical appointments. 
2. Have patients sign and fill out consent forms and financial documents when necessary 
3. Collect co-pay payments from patients and balances for upcoming appointments 
4. Keep track of all patient’s whereabouts 
5. Maintain the lobby including supplies and cleanliness 
6. Escort male patients to the collection room when needed 
7. Collect semen samples from patients and deliver them to the lab immediately 
8. Assist clinical staff with cleanup of patient rooms when needed 
9. Check for incoming faxes and attach them to the appropriate patient charts 
10. Escort OR procedure patients and consult follow up talks to the proper rooms 
11. Constantly keep the nurses and providers aware of the arrival of patients and any appointment changes 
12. Prepare charts for the following day by printing consents and financial agreements  
13. Maintain full waters, coffee, and tea throughout the day 
14. Properly opens and closes the front area each day according to standard operating procedure 
15. Balance the drawer at the end of each shift and close it out 
16. Helps to ensure guest safety. Report accidents immediately to your supervisor. 
17. This position may also be responsible for performing other duties, as assigned, consistent with the role and operational needs of the organization.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The Fertility Receptionist does not have any supervisory responsibilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

Education/Experience:  

High school diploma or general education degree (GED); and at least one year of related experience and/or training; Will consider equivalent combination of education and experience.  

Language Ability:  

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.